How do I get a leave of absence from the Cal Grant program?
If you’re not enrolled at least half time for any term, you must request a leave of absence from the Cal Grant program. You are allotted a maximum of 4 semesters/6 quarters (200%) of leave of absence throughout the lifetime of your Cal Grant award. Extensions may be granted for extenuating circumstances for students that submit a Cal Grant Appeal.
You can view your leave of absence remaining balance and request leave of absences by logging into your www.webGrants4students.org account. In addition, you may ask your school to report a leave of absence on your behalf. Keep in mind that it’s your responsibility to make sure that the Commission has been informed of your leave.
If you’re on active duty in the U.S. Armed Forces or Coast Guard, you may have your Cal Grant deferred for up to three years. Simply fill out a Deferment Request Form or write to:
Our Mailing Address
California Student Aid Commission
Attn: Active Duty Deferment Processing
P.O. Box 419026
Rancho Cordova, CA 95741-9026
When will I receive my Cal Grant funds?
Your Cal Grant funds will first go to your school, so you should contact your school’s financial aid office for information on its disbursement policies. Schools disburse the funds to their students based on their disbursement schedules. Since the school is responsible for payments, you will need to work with your financial aid office to resolve issues with payments. If the school determines that a student is not eligible, they have the authority to withdraw the award.
Note: In order to receive a Cal Grant payment, you must be attending at least half-time, provide all necessary documentation to your school, and maintain a Satisfactory Academic Progress as reported by your school.
How do I renew my Cal Grant?
If you’ve already received a Cal Grant, whether or not you’re receiving payments or it’s on reserve status, you don’t need to submit a verified Cal Grant GPA to renew your award for the next year. However, you will need to submit the FAFSA for each academic year of renewal. To submit your FAFSA, please go online to www.fafsa.ed.gov.
Beginning with the 2011-12 academic year, students have to meet income, asset and minimum need criteria to be considered for a renewal Cal Grant award. For more details, please go to the “About Senate Bill 70” page on our website.
In July, you should receive notification from the Commission regarding your renewal status. You can also log in to your WebGrants for Students account to check on your Cal Grant status. Please read the Cal Grant Renewal Important Program Facts sheet for an explanation of your renewal options, and follow the directions on the sheet to make the best use of your Cal Grant award.
How do I make changes or corrections to my California Aid Report?
For new Cal Grant applicants:
If you’re a new Cal Grant applicant and received a letter that states you were placed “on hold” until the Commission receives corrected data, and the correction form was not received, you may use the Cal Grant Application Correction Form. You’ll need to complete the G-23 form, with all the requested changes, and submit it right away to have further consideration for the Cal Grant. Any delay in returning this form will result in either a delay in the processing of your application or possible disqualification.
For current Cal Grant recipients:
Have you recently moved, changed schools, or changed your name? If so, then you’ll need to complete the Grant Record Change Form for Students and submit it to the Commission as soon as possible.
The Grant Record Change Form for Students can also be used to notify the Commission of any changes to your attendance. Have you changed schools or changed your course of study? You may also use the Grant Record Change Form for Students to let the Commission know about these changes. Please keep in mind that any changes to your school (for example, changing from an independent college to a community college), living arrangement (moving from the dorms to your parents’ house), changing your course of study (pursuing a bachelor’s degree instead of a vocational certificate) may affect your eligibility for a Cal Grant. Before you make any changes, please talk to your college’s financial aid office to see if these changes may affect your eligibility for a Cal Grant.
How do I make a school change?
After you have been awarded a Cal Grant, you can update your school of attendance online on WebGrants for Students (WGS). Please ensure that you are using a Windows based desktop computer and the Internet Explorer browser for best results. Other browsers such as Google Chrome and Mozilla Firefox have not been found to be compatible. Mac Computers, Tablets, and smartphones are also not recommended to use to log in to WGS.
Renewal students will not be able to make a school change until they have been awarded. Updates to renewal awards will be posted in late July. You cannot update your school prior to being awarded.
To report a school change:
Log-in to WebGrants for Students (WGS) at www.webgrants4students.org. If this is your first time visiting WGS, you will need to create a WGS account by clicking the link that says, “Create an Account.”
Once you are logged on, click on “Cal Grant Main Menu.”
Click the link that says, “Submit School Change.”
Select an eligible Cal Grant school from the drop down list under the, “School Change To” section.
Select the “Term Change to Occur.”
Then hit the “Submit Change” box to process the school change.
If you are still having a problem with making the school change online, fill out a Grant Record Change Form (G-10), complete Section 1, 2, and 6, and respond back to this email with the scanned PDF copy of the completed form. Once received, please allow the appropriate time for processing. All forms can be submitted as a PDF document by email at email@example.com. Email will be the quickest way for your form to get processed.