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System Information

Phases I and 2

Phase I

Phase I of this project has been implemented and consisted of a conversion of the Commissionís Cal Grant Delivery System. This conversion now gives the Commission a platform upon which to implement several projects that will directly benefit students and participating Cal Grant schools.

Phase I included:

  • Real time transactions.

  • Improved performance.

  • Real time status from the Web and IVR (Interactive Voice Response) systems.

  • Round the clock batch capability.

  • Access to uploaded data and status.

  • Up to date student records.

  • Reduced data maintenance.

  • Flexible letter production.

  • Increased information security.

  • Accommodation of program changes.

  • Web Services ready capability.

Phase 2 Changes will:

  • Allow students a better opportunity to determine award eligibility, status and financial aid availability and select the college choices.

  • Provide more flexible services to High Schools, Institutions and Students.

  • Improve security with the new ASP.NET environment.

  • Reduce workload for participating Institutions and High Schools.

  • Reduce workload for Customer Service.

  • Provide a better accounting and budget information for the state.

  • Allow CSAC the ability to continue awarding using the Federal ISIR specifications when they change.

  • Integrate with participating postsecondary institutional financial aid management systems (FAMS),

  • Provide New Web technologies to synchronize transfer of information between systems.

  • Provide Web services to enable schools to build Web portals for their students that directly pull data from the Commissionís Grant Delivery System (GDS) and integrate that information with local services.

  • Provide students an opportunity to determine their award eligibility and status as well as elect the college of their choice.

  • Assist staff from participating institutions and high schools by providing information to help with their workload.

Technical Architecture

  • A web-based Summary Output Reports Tool will provide summary and statistical reports on grant awards by school.

  • The state level agency maintains access permission to the web-based reports tool.

  • Web-based on-line reporting, queries and uploads can make the system's utility far more powerful than a PC based system residing at school and institution offices. Schools can share their most recent data on particular types of students.

System design will allow schools and institutions the flexibility to continue processing incidents in a similar way as they do currently, or to take advantage of a networked Internet system approach as they desire.